<< Click to Display Table of Contents >> Navigation:  »No topics above this level« How to Print

1. Select Print Reports from the Accounts Payable Main Menu.

 

2. Select Checks/ Stubs/ File Generation.

 

3. Select a print option.

 

System prompts, "Cut-Off Due Date:"

 

4. Enter the date that will print on the check stub. This is the date that will affect General Ledger.

 

System prompts, "Vendor Class (Blank = All):"

 

5. Select a vendor class or press Enter for all vendor classes.

 

System prompts, “Generate:"

 

6. Select Generate to build the file.

 

System prompts, "Check Date:"

 

7. Select the date that will be used for the next check run.

 

System prompts, "Bank:"

 

8. Enter the 3-digit Bank Code of the account used for printing checks. Entering ? will provide lookup for the Bank Code.

 

System prompts, "First Check #:" The system will default to the next available check number for that bank code. This field may be over-keyed.

 

System prompts, “Vendor Classes (Blank = All):"

 

9. Enter up to three Vendor Class Codes if necessary. If vendor classes are not used, press Enter to include all vendor classes.

 

System prompts, “Signature Passwords”:

 

10.If utilizing Secure Check Signature, the password(s) should be entered. Otherwise, the cursor will skip over this field.

 

System prompts, “Beginning Restart Vendor #”:

 

11.If a restart is needed, enter the vendor number to begin printing or press Enter to skip.

 

System prompts, “Include Comments”:

 

12.If this field is selected, the AP Memo from Invoice Entry will print below the accompanying invoice number on the check stub. If blank, the AP Memo will not print on the check stub.

 

System prompts, "Print”:

 

13.Select Print to start the print process.

 

System prompts, “Create Direct Deposit list and create transmission file? Yes No:"

 

14.Selecting Yes will print the Direct Deposit List and create the Transmission file. Selecting No will exit this option and return to the Accounts Payable Main Menu.

•For non-laser printed checks:

▪Once P-Print is entered, the system prompts “If the checks (or stubs) are lined-up properly choose C Continue, otherwise, make an adjustment and print the N next line.

▪Upon completion of stub printing, the system prints a list of all vendors receiving a direct deposit, and prompts for the direct deposit disk to be formatted.

 

System prompts, “Finalize checks?:"

 

15.Enter Yes to update each invoice that was paid with a Pay Code of "P" and create the General Ledger transactions.