<< Click to Display Table of Contents >> Navigation:  »No topics above this level« How to Print

1. Select Print Reports from the Accounts Payable Main Menu.

 

2. Select Special Checks.

 

3. Select a print option.

 

4. Enter the three-digit Bank Code of the account printing checks from. Entering ? will provide lookup for the Bank Code.

 

5. The system will default to the next available check number for the selected Bank Code. This field may be over-keyed.

 

6. Enter the date to print on the checks.  The system will default to the current date.

 

System prompts, “Signature Password "1:”

“2:”

 

7. If utilizing Secure Check Signature, the password(s) should be entered. Otherwise, the cursor will skip over this field.

 

System prompts, “Vendor Number:"

 

8. Select a Vendor Number to print a check.

 

System prompts, “Pay:"

 

9.Choose In Full if all invoices will be paid. Choose Selected if only selected invoices will be paid.  

 

System prompts, “Invoice Number to Be Paid:"

 

10.If Selected is chosen to the “Pay:” prompt, the system will prompt to enter invoice numbers. Enter all of the invoice numbers that need to be paid, and then enter 0 (zero) to stop. The system will show the total of invoices being paid as each invoice number is entered.  

 

System prompts, “Update"

 

11.If the above information is correct, enter Y to continue. Enter N to change previous prompts.

 

System prompts, “Print AP Memo:"

 

12.If answered Y, the AP Memo from Invoice Entry will print below the accompanying invoice number on the check stub.

•If a Micro-line printer is selected, the following prompts will display:

▪System prompts, “N-Next Line”: N should be entered until the stubs are lined up correctly. When selected, the system will print one line of the check at a time.

▪System prompts, “C-Continue”: C should be entered when the stub is lined up correctly, and the remainder of the stubs will print.

 

The system will return to the vendor number prompt to allow a check to be generated for another vendor account.

 

System prompts, “Finalize checks:"

 

13.Enter Yes to update each invoice that was paid with a Pay Code of "P" and create the General Ledger transactions.

 

After all checks are printed, a Transaction Edit List must be run to move the General Ledger entries to permanent files.