Voiding a One Time Vendor check that has not been moved to Permanent File

When a one time vendor check needs to be voided, and the Transaction Edit List has not been moved to Permanent File, the following steps should be taken:

Select Web Client > System Menu > Accounts Payable > Hand Written Checks

1.Select the check to be voided for the Current Transactions display at the bottom of the screen.

•In the Vendor field, enter 99999. This will zero out the check and record the payee as Voided Check.

•The General Ledger number will display as the Accounts Payable Control Account number.

•Select Update.

2.Print the Transaction Edit List and move it to permanent files.

3.Enter the Refund system in Accounts Payable.

•Select the Refund Entry and Review.

•Enter the refund number used when the check was created.

•Once the system displays the refund, remove the Pay Code of P.

•Select Update.