<< Click to Display Table of Contents >> Navigation:  »No topics above this level« Voiding a One Time Vendor Check that has been moved to Permanent File

When voiding a one time vendor check that has been moved to permanent file, the following steps should be taken:

 

Select Web Client > System Menu > Accounts Payable > Hand Written Checks

 

1.Bank Code: Enter the three digit Bank Code associated with the check to be voided.

 

2.Check #: Enter the check number that is to be voided.

 

3.Check Date: Enter the date to be used as the void date. This can be the original Check Date if the date is still open in both the Accounts Payable and General Ledger applications. If the original Check Date has been closed, the current date, or any open date, may be used.

 

4.Vendor: Skip the vendor number field by pressing Enter or Tab on the keyboard..

 

5.Payee: Enter the Payee as it was on the original check.

 

6.GL #: Enter the General Ledger number for the wash account.

 

NOTE: If the one-time vendor check was expensed to multiple General Ledger accounts, there must be a separate entry made for each dollar amount, to their respective General Ledger numbers.

 

7.Amount: Enter the check amount as a negative by entering a minus sign preceding the amount.

 

8.Discount: Skip the cash discount field by pressing Enter or Tab on the keyboard.

 

9.Print the Transaction Edit List and move it to permanent files.

 

10.Enter the Refund system within Accounts Payable.

•Select Refund Display.

•Select the refund that was just voided.

•After the system displays the refund, remove the Pay Code of P or X and the system will produce another check for this refund the next time checks are printed. If another check for this refund is not needed, select Delete to delete the entry.