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When a patient refund check needs to be voided and the Transaction Edit List has been moved to permanent files, the following steps should be taken:

 

Select Web Client > System Menu > Accounts Payable > Hand Written Checks

 

1.Bank Code: Enter the three digit Bank Code associated with the check to be voided.

 

2.Check #: Enter the check number that is to be voided.

 

3.Check Date: Enter the date to be used as the void date. This can be the original Check Date if the date is still open in both the Accounts Payable and General Ledger applications. If the original Check Date has been closed, the current date, or any open date, may be used.

 

4.Vendor: Skip the vendor number field by pressing Enter or Tab on the keyboard..

 

5.Payee: Enter the Payee as it was on the original check.

 

6.GL #: Enter the General Ledger number for the wash account.

 

7.Amount: Enter the check amount as a negative by entering a minus sign preceding the amount.

 

8.Discount: Skip the cash discount field by pressing Enter or Tab on the keyboard.

 

9.Print the Transaction Edit List and move it to permanent files.

 

10.Enter the Patient Charging screen in Patient Accounting.

•If the refund charge was posted, then another refund charge entry must be entered against the patient account using negative dollar amounts. Be sure to use the same Item Charge number as the original entry and post the charge after it is entered.

•If the refund charge has not been posted go to the Patient Charge Review screen and delete that charge from the review screen by selecting the line of the patient refund to be voided and then selecting the red X.

 

4.Enter the Refund system within Accounts Payable.

•Select Refund Display.

•Select the refund that was just voided.

•After the system displays the refund, remove the Pay Code of P or X and the system will produce another check for this refund the next time checks are printed. If another check for this refund is not needed, select Delete to delete the entry.