<< Click to Display Table of Contents >> Navigation:  »No topics above this level« Voiding a System-Generated Check that has been Finalized, but not moved to Permanent Files

If a check needs to be voided after it has been generated and the prompt “Finalize checks?” has been answered Yes, but the Transaction Edit List has not yet been moved to permanent files. The following steps should be taken.

 

 

Select Web Client > System Menu > Accounts Payable > Handwritten Checks

 

1.Select the check to be voided from the Current Transactions display at the bottom of the screen.

 

2.Vendor: Enter 99999. This will zero out the check and record the Payee as “Voided Check”.

 

3.GL #: The General Ledger number will display as the Accounts Payable Control Account number.

 

4.Select Update.

 

5.Select Post to GL to print the Transaction Edit List and move the checks to permanent files.

 

6.Once the checks have been moved to permanent files, select Existing Invoices from the Accounts Payable Main Menu.

 

7.Vendor: Enter the Vendor Number of the check that was voided.

 

8.Invoice: Enter the Invoice Number for each invoice that is listed on the voided check stub.

 

9.Pay Code: Remove the Paid status by selecting the blank option from the drop-down menu. Be sure to do this for each invoice that appears on the voided check stub.

 

10.The system will prompt “Change Pay Code?”. Select Yes for the system to accept the change.

 

11. Select Update.