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The system is set up so that recurring/therapy patients may receive a monthly cycle statement instead of a long-term statement even though their treatment is ongoing and they have insurance claims pending. These patients are assigned a cycle code 6 during patient registration, and no First Time Statement will be produced for these accounts.

 

Cycle 6 Statements should be printed after the last day of the month has been closed and Create Claims By Charge Period has been run by the Insurance Billers. For this reason, they will not always print with the same cycle (1-4) each time.

 

Cycle 6 Statements are printed using the same path as Cycle Statements, but 6 should be entered when prompted for a Cycle Number.

 

As long as the account has no discharge date, it will remain in cycle 6. If a discharge date has been entered in Patient Maintenance since the last statement run, the system will assign the account to the cycle number that is selected for that week’s First Time Statements. The normal aging process begins at this point.