<< Click to Display Table of Contents >> Navigation:  Print Electronic Record > Using Print Electronic Record > Copy to Portable Media > Encrypting Portable Media

From Master Selection

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Medical Records > Print Electronic Record > Account Number > Print > Portable Media

 

From Patient Account

 

 

Select Web Client > System Menu > Hospital Base Menu > Patient Account > Medical Records > Print Electronic Record > Account Number > Print > Portable Media

 

Select Printer

 

 

At this point select CD Drive or insert a Flash Drive to copy the media. The steps to download data to a CD vary depending on the operating system. Please refer to the document Instructions for Downloading to Portable Media, which provides detailed steps for Windows XP, Vista, and Windows 7 operating systems.

 

Browse for Folder

 

 

This will allow the hospital to encrypt data before providing it to the patient. Enter an encryption key as designated by the patient or hospital. The encryption key may be up to 32 characters in length.

 

TruBridge recommends the encryption key be relayed verbally to the requestor and not documented along side the portable media.

 

 

EMR Encryption Key

 

 

The option to provide the data on portable media unencrypted is available; however, TruBridge recommends that this only be done if the patient specifically requests unencrypted information. If anyone other than the patient is requesting the data, the media should be encrypted to protect against potential HIPAA violations.

 

If Unencrypted is selected, the following warning will appear. Answering Yes to this prompt will allow the data to be copied to the portable media without encryption.

 

HIPAA Encryption Warning