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Select a print option. The media may be given to a patient electronically by selecting Portable Media.

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Medical Records > Print Electronic Record > Document Code > Print Option

 

Select Printer

 

 

At this point select CD Drive or insert a flash drive to copy media. The steps to download data to a CD are dependent on the type of operating system. Refer to the document "Instructions for Downloading to Portable Media" which details steps for Windows XP, Vista and Windows 7 operating systems.

 

Browse for Folder

 

 

This will allow the hospital to encrypt the data before providing it to the patient. Enter an encryption key as designated by the patient or hospital. The encryption key may be up to 32 characters in length. TruBridge recommends the encryption key be relayed verbally to the requestor and not documented along side the portable media.

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Medical Records > Print Electronic Record > Document Code > Print Option

 

 

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Encryption Key entry

 

 

The option to provide the data on portable media unencrypted is available; however, TruBridge recommends that this only be done if the patient specifically asks for their information to be provided unencrypted. If anyone other than the patient is requesting the data, the media should be encrypted to protect against potential HIPAA violations. The following warning will appear if Unencrypted is selected. Answering Yes to this prompt will allow the data to be copied to the portable media.

 

HIPAA Encryption Warning

 

 

Retrieving the file from Portable Media - Data Encrypted

 

When the patient inserts the flash drive in the pc, temporary files will display that cannot be read. The patient will need to select the DecryptIt file and enter the encryption code provided by the facility.

 

 

USB Thumb Drive Directory

 

 

DecryptIt.exe

 

 

At this point, an adobe file will be created allowing the patient to view the medical record.

 

USB Thumb Drive Directory - Data Encrypted

 

 

NOTE: If the Patient Summary is downloaded to Portable Media, it will automatically load and display once the encryption code is entered.

 

 

Retrieving the file from Portable Media - Data Unencrypted

 

When the patient inserts the flash drive in the pc, the adobe file will be displayed allowing the patient to view the medical record.

 

USB Thumb Drive Directory - Data Unencrypted