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The following information explains the Business Office Table maintenance that needs to be completed before using this application.

 

 

Medical Record Table

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Med Rec

 

Medical Record Control Record

 

 

•Default to "Complete Chart": Selecting this option will pre-select the Include box for Electronic Record documents to print. These documents are not associated with a document code. The documents will be labeled (*****). This applies to all documents that exist prior to the EMR Document table setup.

 

 

EMR Control

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Med Rec > EMR Control

 

Electronic Medical Record Control

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Med Rec > EMR Control > EMR Document Code Table

 

EMR Document Code Selection

 

 

The EMR Document Code table is designed to create a unique code for every document that may reside in a patient's electronic chart. Document Codes may be set up here or in the individual tables as discussed later in this section. The initial phase will allow an electronic record to be gathered for printing. Document codes must be set up for Point of Care, Lab and Cardiology.

 

Once EMR Control is selected, the Document Code Selection will display, listing all Documents that are set up in the table.

 

•New User-Defined Document: Select this option to create a new Document Code.

 

•Print: Select this option to print a list of all Document Codes that are set up in the table.

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Med Rec > EMR Control > EMR Document Code Table > New User-Defined Document

 

EMR Document Table Maintenance

 

 

•Document Code: Enter a 5-digit code for this document. This will also serve as the barcode number used to scan documents on an account.

 

•Document Description: Enter the description used for this document. When deciding on description, enter one that will distinguish this from others. For example, for pathology images, Pathology should not be used. Set up one for Surgical Pathology, Pap Smears, etc.

 

•Department: Enter the Department number or select the magnifying glass for a lookup option. This is the department from which this document originated.

 

•Deficiency Types: Reserved for future use.

 

•Document Types: Select the single Type that corresponds with this document. This is used for the system to locate where the document is stored.

▪E-Form: Select this option if the document is an E-Form.

▪Image: Select this option if the document is an Image.

▪Digitally Signed Document: Select this option if the document is a Digitally Signed Document.

▪POC Report Code: If this option is selected, enter the code that will correspond with this document. This will be found in the Point of Care Control Maintenance table.

▪Transcription Workcode: If this option is selected, enter the Category code that is loaded in the corresponding Physician Headers table.

▪Comparative: Select this option if the document is a Cumulative. This field will look to the Department option above and will pull Cumulative reports associated with that department.

▪Phys Doc Title: If this option is selected, enter or select magnifying glass for a lookup option and the Physician Documentation Title that corresponds with this document code.

•Print as Complete Chart: Selecting this option will pre-select this Document Code to be included when choosing to print the Electronic Record.

 

•Stay Type 1-5: Reserved for future use.

 

 

Image Titles

 

 

Select Web Client > Tables > Business Office > Titles

 

Image Title Maintenance

 

 

•EMR Document Code: Enter the code that corresponds to this image title. Select  the magnifying glass to look up EMR Document Codes. This also allows a new document code to be entered.

 

NOTE: The EMR Document Code field is not required in order for an image to be printed in the Electronic Record; however, once a code is set up in the EMR Document Code table, it should be loaded here.

 

 

Phy Headers

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Phy Headers

 

MR Document Maintenance

 

 

•EMR Document Code: Enter the code that corresponds to this physician. Enter the code that corresponds to this image title. Select the magnifying glass to look up EMR Document Codes. This also allows a new document code to be entered.

 

NOTE: The EMR Document Code field is not required in order for a Physician Header to be printed in the Electronic Record; however, once a code is set up in the EMR Document Code table, it should be loaded here.

 

 

Electronic Forms

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Elect. Forms > Title > Master > Permissions

 

Master Maintenance

 

 

•EMR Document Code: Enter the code that corresponds to this electronic form. Select the magnifying glass to lookup EMR Document Codes. This also allows a new document code to be entered.

 

NOTE: The EMR Document Code field is not required in order for an electronic form to be printed in the Electronic Record; however, once a code is set up in the EMR Document Code table, it should be loaded here.

 

 

Digital Signature Document

 

 

Select Web Client > System Menu > Hospital Base Menu > Master Selection > Business Office Tables > Business Office Table Maintenance > Dig Sig Doc

 

Digital Signature Document Table

 

 

•EMR Document Code: Enter the code that corresponds to this Digital Signature. Select the magnifying glass to lookup EMR Document Codes. This also allows a new document code to be entered.

 

NOTE: The EMR Document Code field is not required in order for a digitally signed document to be printed in the Electronic Record; however, once a code is set up in the EMR Document Code table, it should be loaded here.

 

 

Point of Care Control Maintenance

 

 

Select Web Client > Tables > Clinical > Nursing > Point of Care Control Maintenance > Page 2 > Report Codes to Send to Optical Disk

 

Report Codes to Send to Optical Disk

 

 

•Report codes to send to optical disk: The report code listed next to the selected report should be loaded in the POC Report code field in the EMR Document table if the Document type is Point of Care. An EMR Document Code may not be set up for POC Report code FSR (Floor Stock Report).